27d ago

Executive Assistant

Hays Office Support


Base pay $55/hr
Permanent Temporary Standard business hours
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Full job description

Your new company

Your new organization is a well know, multinational Insurance company. It is growing rapidly due to the efforts of its high performing team. The culture of organization is inclusive and supportive. Employees are offered wealth of opportunities and benefits They are currently looking for a highly experienced, organised, high performing, and proactive Executive Assistant to support their CRO and CFO.

Your new role

As an Executive Assistant (EA) you would be responsible for:

  • Reading, researching, and routing correspondence; drafting letters, memos and documents; collecting and analysing information
  • Planning and proactively reviewing Executive's internal and external appointment schedule
  • Maintaining client and other stakeholders’ confidence and protecting operations by treating information with confidentiality, integrity and maturity
  • Screening and directing phone calls, emails and distributing correspondence
  • Arranging both regional and international travel requirements
  • Liaising for Board Chairman EA, SPOC, Ext meetings and company events
  • Taking minutes and preparing reports for Executive team and functional meetings
  • Assisting with preparing Board reports
  • Preparing and formatting other presentations and reports as required
  • Reviewing and processing incoming tax invoices on behalf of Executives, prepares weekly, monthly or quarterly office management reports
  • Processing and reviewing Executives expenses (credit card or reimbursement)
  • Assisting with any other ad hoc administration requests
  • Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Managing a Personal Assistant, assisting with prioritisation of work and fostering their development, ensuring their success
  • Assisting with managing the Office Receptionist
  • Monitoring, implementing and evaluating administrative practices, systems and procedures to optimise efficiency and support the delivery of quality outcomes
  • Other duties as directed

What you'll need to succeed

  • Extensive Executive Assistant experience
  • Experience working within an international environment (preferred)
  • Professional verbal and written communication skills
  • Excellent Microsoft Office skills including PowerPoint, Teams, Word, Excel
  • Experience in event/workshop organisation
  • Time management skills and high attention to detail
  • Discreet and able to maintain confidentiality
  • Ability to work well under pressure and to deadlines
  • Mature approach with ability to work unsupervised

What you'll get in return

  • $55 per hour plus super
  • Temp to perm transition opportunity for the right candidate
  • Flexible work environment
  • Inclusive and diverse work environment

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Parul Singh
Parul.singh@hays.com.au
+61288601653

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508 #2657919


Skills
MICROSOFT OFFICE
MICROSOFT POWERPOINT
MICROSOFT WORD
OFFICE MANAGEMENT
RECEPTIONIST
SCHEDULE+
Pay comparison
Market average based on all Executive Assistant jobs in Sydney NSW
Above avg. range
$55/hr
Market average
$46/hr
$46/hr
Market average
$30/hr
$53/hr
This job pays above average

Job details
Date posted
29 May 2022
Category
Admin & Office Support
Occupation
PA & EA
Above avg.
$55/hr
Contract type
Permanent
Work type
Temporary
Job mode
Standard business hours
Work Authorisation
Australian citizen / Permanent resident

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