Former foreign minister Julie Bishop raised the issue of ministerial standards with Palladium twice in early conversations regarding the prospect of her joining the board.
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Ahead of both Ms Bishop and the chief executive of Palladium appearing at a hearing for the Senate inquiry into ministerial standards on Thursday, the company has made a second submission after an initial, brief, letter to the committee.
According to a timeline of events supplied by the company, Ms Bishop was first approached by Kim Bredhauer, executive chairman of Palladium, on June 5 this year, and the next day Ms Bishop indicated she was interested in the role.
Mr Bredhauer and Ms Bishop met in Perth on June 11, where "Ms Bishop made it very clear that she was limited in what she could do in adherence to the Ministerial Standards".
In a conference call between Mr Bredhauer, Ms Bishop and Palladium chief executive Christopher Hirst on June 21, Ms Bishop "immediately explain[ed] the requirements set out in the Ministerial Standards", the submission said.
There are no records of "official business contact" between Palladium management and Ms Bishop during her time as foreign affairs minister, the company said, but there may have been interactions between Palladium employees and Ms Bishop "of an incidental nature" at forums, events or field visits.
Those events include budget dinners held at Parliament House and the launch of the foreign policy white paper.
Palladium said her role requires her to abide by all applicable laws and regulations, including the ministerial standards.